Audio Visual & Lighting Workgroup

Mission

The mission of the resident Audio Video & Lighting Work Group (AV&L) is to provide technical support for resident events at Willamette View, including video recording and Zoom streaming, and to identify future needs for improved audio, video, and lighting services.

Structure

The AV&L is made up of a group of volunteer residents who have been trained to operate audio and video equipment in the Blue Heron Auditorium, Terrace Auditorium, and other meeting places across the campus. The Chair of the Work Group is the primary contact and prepares the schedule of assignments each month. The group has no budget and no membership fee. Any resident with interest in operating audio-visual equipment may become a member of the group. Special training and coaching will be provided to allow them to learn how to make the best use of the equipment available.

Scope of Services

The Work Group provides support for events that are either sponsored by groups recognized by the Resident Council or events that are sponsored by the staff where residents are the primary audience. Support may also be provided for special events such as memorial services at the request of a resident. Support for staff only events or off campus groups will be provided by Willamette View staff. Support will always be provided for resident events in one of the two WV auditoriums. Support may be provided for events in other locations on a case-by-case basis, depending on the availability of volunteer operators.

Procedure for Obtaining Committee Services

• Requests to obtain the services of the Work Group are handled by Manor Reception at the time space is reserved for an event.

• The event sponsor will be asked to complete a form indicating what audio and/or visual equipment, including video recording or Zoom streaming, will be needed for the event at the time the auditorium is reserved. For recurring events only one form needs to be provided. This form is provided to the Work Group chairman, who arranges for an operator.

• Normally the operator will meet with the event sponsor immediately before the event to set up and check the system. In the event there are special requirements, it is recommended that the event sponsor contact the assigned operator in advance. This allows for testing the special arrangements.

• A monthly list of assigned AV operators is provided on the Resident Website, is posted in each of the auditoriums, and is available at Manor Reception. This list will also be provided to event sponsors.