Mission
The mission of the resident Audio Video & Lighting Work Group (AV&L) is to provide technical support assistance to the Willamette View Information Technology Department for resident events at Willamette View, including video recording and Zoom streaming, and to provide input on audio, video, and lighting services.
Structure
The AV&L Work Group is made up of volunteer residents who have been trained to operate audio and video equipment in the Blue Heron Auditorium, Terrace Auditorium, and other meeting places across the campus. The Information Technology Director is the primary contact for resident groups needing AV support. The Director prepares the schedule of resident volunteer assignments each month. The group has no budget and no membership fee. Any resident with interest in operating audio-visual equipment may become a member of the group. Special training and coaching will be provided to allow them to learn how to make the best use of the equipment available.
Scope of Services
The Work Group provides assistance for events in the auditoriums that are sponsored by groups recognized by the Resident Council where residents are the primary audience. Support may also be provided for special events such as memorial services with the approval of the Technology Director. Support for staff only events or off campus groups will be provided by Willamette View staff. Support may be provided for events in other locations on a case-by-case basis, depending on the availability of volunteer operators.
Procedure for Obtaining Committee Services
• Requests to obtain the services of the Work Group are handled by Manor Reception at the time space is reserved for an event.
• The event sponsor will be asked to complete a form indicating what audio and/or visual support, including video recording or Zoom streaming, will be needed for the event at the time the auditorium is reserved. For recurring events only one form needs to be provided. This form is provided to the Information Technology Director, who arranges for an operator in a monthly scheduling meeting.
• Normally the operator will meet with the event sponsor immediately before the event to set up and check the system. In the event there are special requirements, it is recommended that the event sponsor contact the assigned operator in advance. This allows for testing the special arrangements.
• A monthly list of assigned AV operators is provided on the Resident Website, is posted in each of the auditoriums, and is available at Manor Reception. This list will also be provided to event sponsors.
Contact: Bret Pinnick, Information Technology Director
x7347 or bretp@willametteview.org
Upcoming
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