Getting Started with a Google Shared Drive

Google Shared Drive manager

A Gooel Shared Drive must have a Manager.  Some of the key responsibilities of the Manager are:

  • maintain the Google Shared Drive membership
  • ensure that Google Shared drive is used propery
  • manage Google Shared Drive settings
  • ensure that folders and files are shared securely

The Shared Drive Manager should be familiar with creating folders, uploading documents, and ideally have experience with Google Drive.  Please visit the Managing a Shared Drive page for specific guidance.

Google Shared Drive uses

Google Shared Drives may be used to support the Resident Council and resident committees and activities.  All files stored in Shared drives are the property of the Resident Association.  Shared Drives may not be used for private or commercial purposes.  Shared Drive folders and files may only be shared with current residents and employees. 

Google Shared Drive members  

Google Shared Drive membership is limited to current residents and employees.  Residents on your committee or activity can be added as members of the Shared Drive to mange shared content.  You do not have to add every committee or activity member. There are four levels of membership.  Who you add as members and their access level depends upon who needs to edit files and how you share your documents. 

Google account

Each member accessing a Shared Drive must have a personal Google account.  

Organize your folders & files

 

updated 10-28-2025